Eva van Emden, Freelance Editor

Certified Copy Editor and Proofreader


May 16, 2011

A quick fix for the all-caps eyesore

Caps lock: not necessary all the time
Source: an unknown internet hero
If some keyboarder of the old, old school sends you a message in all caps that you have to read even though the SHOUTING is giving you a headache, there’s a quick fix. Copy and paste the text into a Word document and use the “change case” feature to convert it to upper and lower case. Select all the text (Command-A on a Mac), go to Format -> Change Case . . .  and choose Sentence case. The capitalization won’t be perfect, but trust me, it will be a huge improvement. OpenOffice Writer also has a Change Case feature in the Format menu, but unfortunately you have to settle for all lowercase.

Bonus tip

If you need to use this feature often (I sometimes edit manuscripts where all of the headings are in all caps), Shift-F3 (or Function-Shift-F3) toggles through the casing modes. (Bonus bonus tip: use Tools->Customize Keyboard . . . to find or set up keyboard shortcuts for menu items and macros.)

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